Step 1: Authorise Payt in VECOZO
To submit declarations from Payt to VECOZO, you need to grant Payt permission in VECOZO. You do this by submitting an external authorisation declaration.
You submit at minimum a declaration for 'ZVW en WLZ' declarations. We also recommend submitting a declaration for 'COV'. This allows Payt to automatically perform a COV check and always submit declarations with the correct insurance details to the health insurers.
How do you submit an external authorisation declaration in VECOZO?
Log in to VECOZO with your credentials.
Click the three dots in the top right next to your name and select 'My details'.
Click 'My external authorisation declarations'.
Click 'Add authorisation declaration'.
ZVW and WLZ declarations
Fill out the details according to the table below.
Confirm your agreement to submitting the authorisation declaration.
Field | Value |
Name | ZVW en WLZ declaraties |
Type of organisation | Tussenpartij software |
Grants authorisation declaration to | Payt B.V. |
End date | Already filled in correctly (maximum is 2 years) |
COV
Fill out the details according to the table below.
Confirm your agreement to submitting the authorisation declaration.
Field | Value |
Name | COV |
Type of organisation | Tussenpartij software |
Grants authorisation declaration to | Payt B.V. |
End date | Already filled in correctly (maximum is 2 years) |
Step 2: Submit your bank account details to health insurers
When submitting declarations via VECOZO to a health insurer, it is important that your bank account number is known to them. This ensures declarations can be paid out without issues.
Many health insurers pay out declarations based on the practice's AGB code. Payt therefore recommends always combining the practice's AGB code with the IBAN when submitting your account number, and submitting declarations based on the practice AGB.
Do you prefer to submit declarations based on the care provider code, for example due to contractual arrangements? If so, also provide the care provider's AGB code in combination with the IBAN, at the insurers where this is possible. Always verify afterwards that the insurer has processed this link correctly.
Please note:
Most health insurers send a confirmation email after the change has been submitted. Check your spam folder if you do not receive anything.
Always provide the practice's AGB code, not the AGB code of the treating provider.
This article explains how to submit your bank account number to each health insurer: How do I submit my bank account details to each health insurer?
Step 3: Check your Vektis registration(s)
Check that your practice details are correctly and completely registered in Vektis. There are two things to check.
1) UBO registration
Health insurers are required to know who the UBOs of your practice are before they can pay out declarations. Register the UBO(s) in Vektis so that insurers can look them up there.
More information: vektis.nl/ubo
Log in to submit UBO details: mijn.vektis.nl
2) AGB code registration for care providers
AGB code of the declarant
In addition to the practice AGB, Payt also sends the care provider's AGB code with every declaration submission. Make sure that:
the declarant's AGB code is registered at the practice in Vektis;
the registration is listed as 'Owner' or 'Working as self-employed / seconded';
the start date of the registration is before the date on which you will start submitting declarations.
Check your registration via vektis.nl/agb-register and click 'Search in the AGB register'. Are you submitting declarations on behalf of an institution (AGB code starting with 38)? Then the declarant AGB is not relevant.
AGB code of other care providers
When submitting declarations, the AGB code of the treating care provider is also included per treatment. Which code is used depends on your practice software:
Does the care provider have their own AGB code entered in the practice software? Then that code is included for the treatments they performed.
Does the care provider not have their own AGB code, or is it not entered in the practice software? Then the declarant's AGB code is used instead.
Why does this matter?
If you submit declarations using a care provider's own AGB code, that provider must also be linked to the practice in Vektis. Make sure that:
the care provider's AGB code is registered at the practice;
the start date of that registration is before the date on which you will start submitting declarations for that care provider.
It is not mandatory to use each care provider's own AGB code, but if you do, a correct Vektis registration is essential. This is particularly important for combination treatments: certain treatments may not be submitted by the same care provider on the same day, but can be submitted by two separate providers. Submitting under each provider's own AGB code prevents unnecessary rejections. For example, a C002 in combination with a T042.
Step 4: Download practice software guides (NL)
Download the (Dutch) guides below to correctly configure your practice software.