What do you need to work with Payt?
To use Payt for processing declarations, you need three components:
Dental software | Payt | WeFact |
e.g. Exquise, Novadent, Simplex | For submitting declarations and invoicing | For accounting |
What steps does a declaration go through in Payt?
If you are not using clearing in Payt, please skip steps 4 and 5.
Step | What happens? | Who acts? |
1 | Create the declaration in your dental software You create the declaration as usual in your dental software. | The practice |
2 | Upload the declaration file to Payt You upload the file (usually MZ301) to Payt via the 'Declarations' page. | The practice |
3 | Automatic submission to the insurer via VECOZO Payt automatically submits the claim to the health insurer through VECOZO. You can track the status on the 'Clearing' page. | Payt |
4 | VECOZO determines who pays VECOZO decides which portion is paid by the patient and which by the insurer. | VECOZO |
5 | Insurer pays their portion The insurer pays typically within three weeks. Payt creates an internal invoice for this to keep your administration clear. | Payt |
6 | Patient receives their invoice Payt automatically creates an invoice in WeFact for the patient's portion of the declaration. This is imported daily and sent automatically to the patient. | Payt |
7 | Automatic payment reminders If the patient does not pay within the agreed payment period, Payt automatically sends a payment reminder. | Payt |
What actions are expected from me when managing declarations in Payt?
Step 1: Creating new declarations in your dental software
Step 2: Uploading the declaration file into Payt
Communicating with your patients via Payt
Resolving failed declarations
Handling declarations and invoices that require attention
If necessary, creating a payment plan
Keeping track of the payment status of the invoice