Payment conditions are attributes that you can assign to an invoice in your accounting package, for example to indicate that an invoice has a longer payment term than usual, or that the customer pays by direct debit. You configure these conditions in your own accounting package and give them a name yourself. They are then imported into Payt via the connection with the accounting package.

An invoice always has one payment condition.

In addition to payment conditions, Payt can also take other invoice attributes into account to determine follow-up, such as the payment term or payment method.

If Payt recognises the payment condition of an invoice, the follow-up is determined on that basis via an invoice flow (also called a 'flow'): when the invoice is sent and when reminders are sent to the customer.

Sometimes you may have payment conditions configured, but an invoice is submitted with a new payment condition for which no follow-up has yet been defined in Payt. This will result in a validation error during import, because we cannot schedule steps for the invoice. You can contact the service desk for this.

If an invoice has no payment condition at all, Payt uses the configured fallback flow. You can find this at the bottom of the configured payment conditions under the heading 'Fallback flow'.

Here you can see which payment conditions are configured in the administration and which invoice flows are linked to them. Linking a payment condition to an invoice flow cannot be configured by yourself. Please contact the service desk to have this set up.