With Mail2Payt you can supply files to Payt by emailing them to a special address created for your administration. This is an automated method: in practice, emails are not sent manually, but directly from an accounting or invoicing package at the moment an invoice is created.
What do I need?
Mail2Payt activated
Mail2Payt is not activated by default. A Payt employee must set it up for your administration. This is usually done during implementation, but can also be requested afterwards via the service desk.
Your Mail2Payt address
You will receive your Mail2Payt address during configuration. Have you lost the address? Request it via the service desk. The address is not displayed in the Payt interface, as it must remain well secured.
A configured regular expression
Payt links files to the correct invoice based on the filename. For this, a regular expression must be configured: a pattern that filenames must match. This is determined and set up together with a Payt employee. The invoice number must always be part of the filename so that Payt can link the file to the correct invoice.
Commonly used examples of valid filenames are Invoice 123456.pdf or 123456.pdf, but the exact structure varies per administration. There is no standard filename; this is always determined in consultation with a Payt employee.
Which file types can I supply?
Via Mail2Payt you can supply the following file types, provided a regular expression has been configured for them:
Invoice documents (PDF)
UBL/XML documents
Invoice attachments
A separate regular expression is configured for each file type. An invoice attachment therefore cannot have the same name as an invoice document; Payt distinguishes file types based on the filename.
What if a file is not recognised?
If a file does not match the regular expression, it will not be linked to an invoice. You will not receive a notification about this. Therefore, after supplying documents, regularly check whether there are any invoices without a linked document by filtering on 'Invoice document missing' under 'Attention' on the invoices page.